Administrative Assistant CV example
A strong administrative assistant CV opens with a summary naming the systems you use (Microsoft 365, the diary and inbox scope you manage), who you support, and a process you improved. Then prove it with bullets that pair an action with a result: time saved, scheduling volume handled, a system introduced, or an error rate cut. Show the breadth of an admin role: diary and inbox management, meeting and travel coordination, document preparation, expenses, and being the dependable first point of contact. Demonstrate discretion, because admins handle confidential information daily. Name tools and software, because the applicant tracking system matches on them: Microsoft 365, SharePoint, Teams, and any booking or CRM systems. Quantify scope and efficiency wherever you can. Keep it to two pages, lead with your strongest work, and mirror the job advert. Never inflate a responsibility or saving you cannot evidence in interview.
Frequently asked questions
How do I quantify an admin CV when the work is "just support"?
Put numbers on scope and efficiency: diaries managed, emails handled a day, meetings coordinated a week, expenses processed a month, and time saved by a process you built. Volume plus an improvement turns invisible support into evidence a hiring manager can weigh.
Which software should an administrative assistant CV list?
Name your stack explicitly, usually Microsoft 365 (Outlook, Word, Excel, PowerPoint), plus SharePoint, Teams, and any booking, expense, or CRM systems you use. "Computer literate" is too vague for the applicant tracking system, which matches on the named tools in the advert.
How do I show discretion and trustworthiness on paper?
Reference the sensitivity of what you handle without breaching it: "managed confidential diaries and correspondence for [two directors]". Pair it with reliability evidence like zero missed deadlines. Discretion is a core admin selling point, so name it rather than leaving it implied.
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